Join us at Asha Family Services, Inc. to make a difference!

Nonprofit Accounting | Bookkeeping | Grant Financial Management

Hybrid Position | Milwaukee, Wisconsin

Equal Opportunity Employer

Position Details

• Schedule: Approximately 25 hours per week

• Status: Part-Time, Hybrid/Remote (Milwaukee-based; occasional on-site work

required)

• Compensation: $28–$31 per hour, based on qualifications and experience

• Start Date: Immediate

• Application Deadline: Open until filled

• Reports To: Executive Director

About the Position - Asha Family Services, Inc. (Asha) seeks an experienced, highly

organized, and detail-oriented Part-Time Grants & Accounting Specialist to manage the

organization’s grant financial administration; and financial reporting responsibilities.

This position requires demonstrated experience in nonprofit accounting, grant budget

development, monthly grant billing and reimbursement, financial reporting, and maintaining

accurate financial records across multiple state, federal, and private funding sources.

The Grants & Accounting Specialist will work closely with Asha’s Executive Director, program

leadership, contracted CPA firm KKCPA to ensure accurate financial management, timely

reporting, compliance with funding requirements, and continuous audit readiness.

The ideal candidate is a self-directed professional who understands nonprofit financial systems,

can independently manage multiple deadlines, and recognizes the importance of accurate

financial information to organizational accountability and sustainability.

Key Responsibilities - Accounting & Bookkeeping

• Maintain accounts payable and accounts receivable records.

• Monitor organizational expenditures and maintain accurate expense allocations across

funding sources.

• Prepare monthly financial reports, budget-to-actual comparisons, and grant balances.

• Monitor organizational cash flow and communicate anticipated funding shortfalls or

financial concerns promptly to the Executive Director.

• Maintain organized financial documentation and ensure timely completion of accounting

responsibilities.

Grant Budget Development & Administration

• From time to time, develop individual grant proposal budgets in collaboration with the

Executive Director and program leadership.

• Prepare detailed budget narratives and justifications consistent with grant guidelines and

program requirements.

• Develop and maintain grant budget worksheets and financial tracking systems.

• Prepare grant budget revisions, amendments, modifications, and renewals as required.

• Monitor approved grant budgets and track expenditures to ensure compliance with

funding requirements.

• Maintain accurate grant expenditure records and identify potential overages,

underspending, or allocation concerns.

Monthly Grant Billing & Financial Reporting

• Prepare and submit monthly grant reimbursement requests, invoices, and required

financial reports.

• Complete financial reporting through applicable state, federal, and private grant reporting

systems.

• Prepare and upload expenditure documentation, financial summaries, invoices, and

supporting records.

• Reconcile grant expenditures against approved budgets and accounting records.

• Maintain a grant billing and reporting calendar to ensure all deadlines are met.

• Track outstanding reimbursements and follow up on delayed payments.

• Provide regular updates to the Executive Director regarding grant balances,

reimbursement status, and reporting deadlines.

Payroll & CPA Coordination

• Work closely with Asha’s payroll provider and contracted CPA firm, KKCPA.

• Review payroll reports and ensure accurate allocation of personnel expenses across

funding sources.

• Reconcile payroll expenditures with accounting records and approved grant budgets.

• Provide financial documentation and reports requested by KKCPA.

• Assist with monthly and year-end accounting reviews.

• Identify and resolve accounting discrepancies in coordination with KKCPA and the

Executive Director.

Audit Preparation & Financial Compliance

• Maintain financial records in a continuous state of audit readiness.

• Organize and retain invoices, receipts, payroll documentation, grant expenditure records,

reconciliations, and supporting financial documentation.

• Assist KKCPA and external auditors with financial reviews, monitoring visits, and

annual audits.

• Ensure financial documentation supports compliance with applicable nonprofit

accounting standards and grant requirements.

• Follow established financial policies, internal controls, and confidentiality procedures.

• Promptly report financial discrepancies, missing documentation, or compliance concerns

to the Executive Director.

Minimum Qualifications

• Minimum of three years of demonstrated experience in nonprofit bookkeeping,

accounting, or grants financial management.

• At least two years of experience developing nonprofit grant budgets, budget

justifications, and cost allocations.

• Demonstrated experience preparing monthly grant reimbursement requests and financial

reports.

• Proficiency with QuickBooks and Microsoft Office 365, particularly Excel.

• Experience performing bank reconciliations and maintaining accurate financial records.

• Familiarity with payroll accounting and personnel cost allocations.

• Strong organizational skills, accuracy, and attention to detail.

• Ability to work independently, manage multiple deadlines, and communicate effectively.

• Demonstrated professionalism, ethical judgment, confidentiality, and accountability.

Highly Preferred

• Experience with Wisconsin state and federal grant reporting systems, including DOJ,

DCF, or similar funding agencies.

• Knowledge of federal grant financial requirements and nonprofit cost allocation

practices.

• Experience working directly with CPA firms and external auditors.

• Familiarity with nonprofit financial reporting, internal controls, and audit preparation.

• Experience supporting organizations funded through multiple government grants.

• Some local travel required

Founded in 1988, Asha Family Services, Inc. is a Milwaukee-based nonprofit organization

providing culturally responsive, trauma-informed services to individuals and families impacted

by domestic violence, intimate partner violence, sexual assault, and community violence.

Asha’s work emphasizes survivor safety, healing, accountability, and violence prevention

through direct services, advocacy, education, and community engagement.